Registration

Payment is required to confirm registration and is due at the time your completed registration form is received. Early registration fees are due within 14 days of the Early registration deadline. All payments must be received by Friday 4^th October 2024.

Visa and Mastercard only are accepted and will incur a 1.8% surcharge. Credit card payments will be shown on your credit card statement as payment to East Coast Conferences.

Please include Billing Address details on the registration form if applicable. All payment-related correspondence (i.e. invoices and receipts) will be sent to the Billing Address.

Please note that all cancellations must be made in writing to East Coast Conferences. If you cancel before 5 pm on Friday, 9th August 2024, you will be refunded the registration fee, minus a 25% cancellation fee. After this date, we regret to inform you that no refunds will be made. However, we do accept substitute delegates. Please note that cancellation fees will be applied whether payment is received or not at the time of registration. By submitting the registration form, you agree to these terms and conditions.

We cater for guests who require a vegan, vegetarian, gluten-free meal or who have food allergies (such as nut, shellfish, or egg). However, any lifestyle meal requests may be subject to a menu surcharge. All dietary requirements need to be pre-arranged at least 7 days before the commencement of the conference.

If your registration includes any social function, a ticket will only be allocated to you if you indicate your attendance during the registration process.

East Coast Conferences complies with all legislation that is designed to protect the rights of the individual to privacy of their information, including the Privacy Act 1988 (Cth). Information collected concerning your registration for participation in this Conference will only be used for planning, conducting the event or communication regarding future events. These details may be made available to parties directly related to the Conference including but not limited to East Coast Conferences, ADA, venues, accommodation, and travel providers (for room/travel bookings and Conference options), key sponsors (subject to strict conditions) and other related parties as deemed necessary. It is also usual practice to produce a ‘Delegate List’ of attendees at the Conference and to include the individual’s details in such a list. By registering to attend this Conference, you acknowledge that the details supplied by you may be used for the above purposes. It is your responsibility to ensure that all information provided to the East Coast Conferences is accurate and kept up to date. To access or update your information, please email amy@eastcoastconferences.com.au

By attending this Conference, you grant both East Coast Conferences and the Australian Dental Association the right to use your image and likeness for marketing and promotional purposes, unless you specifically request the removal of the photo or video in writing by emailing your details, the photos details and the Conference name to amy@eastcoastconferences.com.au detailing your request.

In the event of industrial disruptions or natural disasters East Coast Conferences cannot accept responsibility for any financial or other losses incurred by the delegates. The Organising Committee and East Coast Conferences take no responsibility for injury or damage to persons or property occurring during the Conference. All insurance, including medical cover, or expenses incurred in the event of the cancellation of the Conference is the individual delegate’s responsibility.

East Coast Conferences shall not be liable for any loss caused by the cancellation of the conference where such cancellation is due to Force Majeure. The organisers will use all reasonable efforts to conduct the conference despite the intervention or occurrence of any such cause.

In this clause, Force Majeure means circumstances which are beyond the reasonable control of East Coast Conferences and which are reasonably likely to affect East Coast Conferences successful delivery of the event or would make it inadvisable, impracticable, illegal, or impossible for a party to perform its obligations as originally contracted under this Agreement, including fire, flood, earthquake, extreme adverse weather conditions, failure of electric power, gas, water, or other utility services, collapse of building structures, widespread disease or other public health emergencies (including pandemic or epidemic), strike or other industrial action, the outbreak or declaration of war, act of terrorism, revolution or government orders or action (including the declaration of a State of Emergency).

If, because of Force Majeure, East Coast Conferences cancels the event/s, ECC shall use reasonable commercial endeavours to reschedule the event.

Without prejudice to its obligations East Coast Conferences accepts no liability and will not be liable for any compensation where the performance of its obligations under this Agreement is affected by Force Majeure.